By law, all retirement homes in Ontario are required to have a procedure for responding to complaints about the operation of the home. In addition, all staff members working in the home are required to be trained on the home’s complaints procedure. You can find the home’s complaints procedure in the information package provided to you or you can ask the home for a copy.
In spite of everyone’s best efforts, there may be a concern about the quality of care, operation of the home or actions of a staff member that impacts a resident’s well-being. If you have a concern, bringing it up directly with the home’s staff or management team is your best first step.
Once the home is aware of the complaint, they are required to investigate. They must acknowledge your complaint within 10 business days to let you know how they plan to resolve the issue, when the issue will be resolved or if they believe the complaint is unfounded. If the home believes the complaint is unfounded, they must explain why.
If your complaint is still not resolved, the next step may be to file a complaint with the RHRA
When a complaint is filed with the RHRA, you and others providing information are protected. The RHRA may take action against those who discourage complaints, threaten or retaliate against a person who files a complaint. This may include fines or even prosecution.
What constitutes a complaint
The RHRA only has authority to act on complaints relating to the Act or the Regulation. For those issues that are not within the RHRA’s mandate, our staff may be able to provide you with information about other possible sources of help or assistance.
Some issues the RHRA does not oversee:
- Employer/employee relationships – the RHRA does not have the authority to mediate workplace disputes or to terminate employees in a home. For more information about employee rights contact the Ministry of Labour or the Human Rights Tribunal of Ontario.
- Rent rebates, notification periods, and evictions. The RHRA does not have the authority to provide financial compensation to residents, families or complainants in these matters. For more information contact the Landlord Tenant Board.
- Power of Attorney disputes. Contact the Ontario Public Guardian and Trustee
How to file a complaint with the RHRA
All complaints must be submitted in writing:
- by completing the RHRA Complaint Form or
- by letter or email. Complaints by letter or email require your consent as your name will be disclosed when RHRA notifies the home of the complaint.
Complaints often contain information about a resident that is personal including information about their health. If you are not a resident and are filing a complaint on behalf of a resident, the RHRA may require the resident to sign an Authorization Form to release their personal information and/or personal health information for the purpose of handling the complaint.
The Complaint and Authorization Form can be submitted by:
- fax: 1-888-631-0170
- mail: 55 York Street, Suite 700, Toronto, ON M5J 1R7
- email: email@example.com
If you need help submitting a complaint or have any questions about the process, call us at 1‐855‐275‐7472.
What can you expect after submitting a complaint?
The RHRA will process your complaint as quickly as possible. Once your written complaint is received, we will review it and a staff member will contact you to discuss it in more detail.
The RHRA will then notify the home of the complaint. The notification involves disclosing some or all of the information you provided, including the name of the complainant and the details of the complaint, with the retirement home.
Depending on the nature of the complaint, we may:
- request information from the home to respond to your concerns;
- conduct an inspection of the home;
- attempt to mediate the concerns;
- send an education letter to the home; or
- take other action, including enforcement.
The RHRA makes every effort to address complaints in a timely manner. The Registrar considers all information submitted to arrive at a decision. Some complaints may take more time to review and conclude. Once a decision has been made, you will receive a written letter explaining what actions were taken and the outcome of those actions.
If your complaint leads to an inspection
Once an inspector has completed the inspection, a copy of the draft inspection report is provided to the retirement home, and the operator has 10 business days to respond to the findings.
The final inspection report, which does not contain confidential information, is posted on the RHRA’s Retirement Home Database and in the retirement home.
The RHRA may carry out a follow-up inspection, to see if the home has come into compliance.
If you don’t agree with the RHRA’s decision
If the Registrar considers a complaint and decides no further action is to be taken, you have the right to request a review by the Complaints Review Officer (CRO). The CRO is independent of the RHRA and will review all the information considered in the Registrar’s decision. Requests for review must be made in writing to the RHRA within 60 days of receipt of the Registrar’s decision letter. After reviewing the complaint, the CRO may decide to uphold the Registrar’s decision or refer the complaint back to the Registrar with a recommendation that the Registrar take further action. The complainant is always made aware of the decision.
Information about the approximate timing for complaint reviews is available here. If a complainant requests a review by the CRO and later withdraws the request, the CRO is not required to look into the matter further. However, where the complainant does not respond to communications with the CRO, the CRO will proceed with the review and make a decision based on the available information.